Based on my recent Poll –
I carried out a poll recently to see what your biggest challenges are when running your business. The majority came back with Time Management and The Tech involved (see ‘To Tech or Not to Tech’ blog)
When trying to manage your time it really is important to block out your calendar. I’ve mentioned it to soooo many people and they’re like ‘yeah, yeah I must do that’! They then struggle to actually put it into practise. Now don’t get me wrong, it’s not rigid and set in stone. Life does throw us lemons from time to time and we can’t always stick to our schedule. At least the guidelines are there.
Now, if you had a dentist/doctors appointment or meeting booked, it would be in your diary and you’d turn up. So what is wrong with putting a few extra blocks in your diary and trying to stick to it?
That way when you have a mind blank, thinking ‘what was I supposed to be doing again’, you can check your calendar and see exactly what you should be doing. If the time has passed when you were supposed to start it, just move it slightly to fit in with the rest of your day. Easy peasy!
Let me show you an example of a blocked-out calendar using Google Calendar in the video below.
Along with other aspects of managing your time it is also important to make sure that you prioritise by planning, setting boundaries and learning to say NO!
The world won’t end if you say NO, however, burnout can creep in and we really, really don’t want that! Some other tips you can try, such as;
Tracking your time
By tracking your time you can see how long you spend on each task. It will also reflect on where else you could be spending your time. I use Toggl where I track both billable and unbillable time. If items in my unbillable time are taking me longer than they should, then I need to do something about that!
What is the most important item on your list? Make use of the Task Management (TM) / Project Management (PM) software available. That way you have a better vision of daily, weekly and monthly tasks. Get everything out of your head and into a PM system. It really isn’t healthy to keep it all in your head.
Deal with the tasks that matter the most first. Using the PM system you can move things around in order of importance. Remember not to confuse tasks that are more pressing as opposed to more important. Using the PM system you can set due dates for the tasks that are less pressing.
Easier said than done (I know)! Procastination, social media pings on our phones. Mute your phone and don’t open up the social media on your desktop. You’ll just be inviting distraction to the party! Be strong, set a time limit on activities. Use an egg timer. Even add Lunch breaks to your calendar and time to get out of your chair to stretch your legs.
PUT YOURSELF FIRST – YOUR MENTAL WELL-BEING RELIES ON YOU